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How to create a purchase order in Vyapar

A purchase order tells your supplier what you want to buy and by when. Vyapar keeps a list of open orders and lets you convert an order into a purchase bill when the goods arrive.

Time needed2 minutes
Steps5, each with a screenshot
Tested onVyapar Desktop for Mac, October 2026
Last updated11 October 2026

Before you start

  • The supplier saved as a party.
  • Sale/Purchase Order turned on in Settings (on by default).

1Open Purchase & Expense > Purchase Order

In the sidebar click Purchase & Expense, then the + next to Purchase Order.

Vyapar menu with Purchase Order
Vyapar menu with Purchase Order

2Choose supplier and due date

Pick the supplier in Party. Vyapar sets the Order No.; set the Due Date by which you need the goods.

Vyapar purchase order with supplier, order number and due date
Vyapar purchase order with supplier, order number and due date

3Add items and quantity

Add the items and QTY you are ordering. The purchase price and GST fill in from the item.

Vyapar purchase order items and quantity
Vyapar purchase order items and quantity

4Record any advance and save

If you paid the supplier an advance, tick Advance amount and enter it. Click Save and share the order with the supplier.

Vyapar purchase order advance amount
Vyapar purchase order advance amount

5Track and convert orders

Purchase & Expense > Purchase Order lists orders with status such as Order Overdue. Click CONVERT TO PURCHASE when the goods arrive to create the purchase bill.

Vyapar purchase orders list with Convert to Purchase
Vyapar purchase orders list with Convert to Purchase

Good to know

  • Purchase orders do not change stock until converted to a purchase.
  • Use the low stock report to decide what to order.
  • Share the order PDF on WhatsApp so the supplier has the exact list.

Questions people ask

How do I make a purchase order in Vyapar?

Go to Purchase & Expense > Purchase Order, choose the supplier, add items and quantity, set the due date and click Save.

Does a purchase order add stock?

No. Stock increases only when you convert the order into a purchase bill.

How do I convert a purchase order to a purchase bill?

Open Purchase & Expense > Purchase Order and click CONVERT TO PURCHASE on the order.

Related guides

Screenshots are from a demo company in Vyapar Desktop for Mac, October 2026. Menus can move slightly between app versions. Guide by Billing Bazaar, a Vyapar partner.