How to track batch number and expiry date in Vyapar

Medical stores, FMCG distributors and food businesses need to know which batch they sold and when it expires. Vyapar tracks stock batch by batch, shows each batch's quantity when you bill and prints batch, expiry and manufacturing dates on the invoice.

Time needed	3 minutes
Steps	8, each with a screenshot
Tested on	Vyapar Desktop for Mac, October 2026
Last updated	11 October 2026

Before you start

The batch number, manufacturing date, expiry date and quantity for each batch you hold.

1Open Settings > Item

Click Settings in the sidebar and choose the ITEM tab.

2Turn on batch fields

Under Batch Tracking, tick Batch No., Exp Date and Mfg Date. Choose the expiry format (mm/yy is common for medicines). You can rename each field in the box on the right.

Vyapar item settings with Batch No, Exp Date and Mfg Date ticked

3Enable batch tracking on the item

Open Items > + (or edit an item). Select Batch Tracking under the item name.

Vyapar Add Item with Batch Tracking selected

4Open batch entry

On the Stock tab, click Batch inside the Opening Quantity box.

Vyapar Add Item stock tab with Batch button

5Add each batch

In Add Stock - Batches, enter the Batch No., Mfg. Date, Exp. Date and Opening Qty for each batch. A new row appears for the next one. The total is shown at the bottom. Click Save, then save the item.

Vyapar Add Stock Batches with two batches

6Choose the batch while billing

When you add the item to a sale, Sale Item - Batches opens with each batch's dates and Current Qty. Enter the quantity against the batch you are selling, usually the one that expires first, and click Save.

Vyapar sale batch picker with current quantity per batch

7Check the invoice line

The invoice line now shows Batch No., Exp. Date and Mfg. Date next to the item.

Vyapar sale line with batch, expiry and manufacture date

8Print batch details

The printed invoice includes Batch No., Exp. Date and Mfg. Date columns, which pharmacies and distributors need.

Vyapar printed invoice with batch number and expiry date

Good to know

Sell the batch that expires first (FEFO) to reduce expired stock.
Tick Show out of stock batches in the picker to see finished batches.
Add new batches through purchase bills; the batch picker opens there too.

Questions people ask

How do I add batch and expiry in Vyapar?

Turn on Batch No., Exp Date and Mfg Date in Settings > Item, select Batch Tracking on the item, and enter batches from the Batch button in the stock tab or on purchase bills.

Can I choose which batch to sell?

Yes. When you add a batch item to an invoice, Vyapar shows all batches with their current quantity so you can pick one or split across batches.

Does the expiry date print on the invoice?

Yes. Batch No., Exp. Date and Mfg. Date appear as columns on the invoice.

Is batch tracking available on all plans?

Batch and expiry tracking is part of Vyapar's paid plans; check your plan if the setting is locked.

Related guides

Screenshots are from a demo company in Vyapar Desktop for Mac, October 2026. Menus can move slightly between app versions. Guide by Billing Bazaar, a Vyapar partner.